Careers / Office and Marketing Coordinator

KMDG seeks an organized, multi-tasking self-starter to join our dynamic, supportive and diverse design team to support our mission of using landscape architecture to create inclusive and resilient public spaces.

We are an interdisciplinary team whose work operates at the seam of landscape, architecture, infrastructure and urban design. Our work emerges from the contemporary integration of a site’s history and cultural context and creating a compelling, lasting narrative that builds community. Our relationships with our clients are collaborative, rewarding and enduring.

At KMDG, you will be part of a team that thrives by working together and challenging each other to deliver design excellence on every project. Plus, we like to have fun in and out of the office with team-building events and fierce but friendly debates about important topics like the validity of Hawaiian pizza and yogurt-covered pretzels.


About the role:

KMDG is looking to strategically grow our team with an office and marketing coordinator who shares our core values of Collaboration, Creativity, Curiosity, Authenticity, Inclusivity, and Resiliency. A successful candidate for this position will be great at multi-tasking, open to learning new skills, and excited about new challenges. In this position you will support the needs of team members in a growing design company, contribute to marketing activities that support the brand, identity and perception of the firm, and be part of a vibrant team seeking to improve public landscape spaces through thoughtful work.

General Office:

  • Receive in-person clients and visitors

  • Receive and distribute incoming mail and deliveries; manage outgoing mail and deliveries

  • Assist firm partners and staff with scheduling and miscellaneous project-related tasks

  • Manage office calendar and vacation requests

  • Assist with management of studio materials library

  • Coordinate firm events (team gatherings, ‘lunch and learns’, etc.)

  • Coordinate with outside vendors (phone, printer, internet, etc)


Administration:

  • Assist firm partners with lectures, conferences, outreach, and travel

  • Maintain office filing systems (small paper system and digital)

  • Manage firm’s Employee Manual and HR files

  • Maintain firm’s Recruiting Database and correspond with employment applicants

  • Lead on-boarding of new staff

  • Manage professional licenses and registrations for Principals

  • Maintain standardized office forms and firm contacts list


Marketing Support:

  • Assist in the delivery of award/marketing submittals and proposals

  • Assist with website updates

  • Help create and update company’s marketing graphics

  • Update company marketing materials with current information

  • Assist in research for and development of RFQ submittals

  • Maintain firm’s graphic standards and brand identity

Qualifications:

  • Capable of managing multiple, complex schedules and supporting the Principals

  • Self-motivated and able to work independently with clear direction

  • Team-oriented with superior verbal and written communications skills and interest in helping fuel office culture with event planning, etc

  • Ability to manage time and self-edit work in a fast-paced environment with tight deadlines and multiple concurrent projects

  • Proactive communication, strong work ethic and solutions-oriented ideas are highly valued

  • Some knowledge about standard bookkeeping and accounting practices is desirable

  • Basic knowledge of Adobe InDesign; working knowledge of Squarespace is desirable

Compensation: 
Salary range for this position is $60,000 to $75,000 depending on qualifications and experience

Benefits: 
We offer competitive benefits including paid vacation, 401k, medical, dental and vision insurance.

  • 13 paid holidays

  • 10 vacation days

  • 5 sick days

  • 3% Safe Harbor contribution to 401k guaranteed upon eligibility

  • Medical, Dental and Vision insurance (KMDG covers 50%)

  • FSA/DCFSA

  • Core working hours with some flexibility and WFH/in-office schedule

  • Summer Hours

Location: 
Boston Area: The ideal office and marketing coordinator will be in the office 4 days per week.

Hours: 
Full Time, 40 hours per week

Apply Today!

We are looking to hire immediately. Interested applicants please email us at careers@klopfermartin.com Please include the following:

  • Letter of interest and resume.

  • Tell us about a landscape, a piece of art or anything else that inspires you.

  • What was a great work win or challenge you had recently?

KMDG is an equal opportunity/affirmative action employer. We urge all qualified applicants to apply for this position and we afford equal opportunity to all applicants and employees for all positions without regard to age, color, creed, disability, gender identity or expression, genetic information, marital status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other status protected under local, state, or federal laws.

No phone calls, please.